Confidential Secretary Overview

The Macon County Sheriff's Office is an Equal Opportunity Employer. The selected applicant will undergo a probationary period as outlined in the AFSCME collective bargaining agreement. Applications will be accepted through November 10, 2026.

Salary and Benefits

Confidential Secretary's hourly wage is between $19.25 - $23.60 per hour. Benefits include health, dental, life insurance, and paid vacation.

Responsibilities

• Provide daily administrative and clerical support to the Sheriff and Chief Deputy.
• Prepare, organize, and maintain correspondence, reports, records, and confidential documents.
• Coordinate appointments, meetings, interviews, and departmental schedules.
• Process, organize, and track invoices, billing, purchases, and related financial documentation.
• Order and maintain office supplies and assist with departmental purchasing.
• Plan, coordinate, and assist with departmental events, employee functions, and other activities
• Communicate professionally with employees, county officials, outside agencies, vendors, and the public.
• Utilize various computer programs, electronic records systems, and office technology to complete assigned responsibilities.
• Maintain strict confidentiality regarding personnel matters, investigations, administrative operations, and sensitive departmental information.
• Anticipate administrative needs, prioritize assignments, and complete tasks with minimal supervision.

Minimum Qualifications

• High school diploma or equivalent; additional education or administrative experience preferred.
• Strong computer skills, including proficiency with Microsoft Office applications, email, spreadsheets, and electronic document management.
• Excellent organizational, communication, and time-management skills.
• Ability to handle confidential and sensitive information with sound judgment and discretion.
• Strong attention to detail, accuracy, and the ability to manage competing priorities.
• Ability to work independently, demonstrate initiative, solve routine problems, and adapt to changing responsibilities.
• Professional demeanor and ability to establish effective working relationships.

Conditions Of Employment

• The selected candidate must successfully complete applicable pre-employment screening and background investigation requirements.
• Occasional flexibility in work hours may be necessary to assist with departmental functions, meetings, or events.
• The responsibilities described above are representative of the position and are not intended to be all-inclusive. Additional duties may be assigned by the Sheriff or Chief Deputy.
• The Macon County Sheriff’s Office is a drug-free workplace, and recreational cannabis use is prohibited.

If you have any specific questions, please write to mjedlicka@sheriff-macon-il.us. Please submit resumes and applications to the same email address or in person, attention: Chief Deputy Jedlicka. Please mark emails and dropped envelopes with Confidential Secretary.

*Macon County Sheriff's Office is an equal opportunity employer. We are committed to providing equal opportunities for all applicants regardless of race, color, religion, sex, national origin, age, disability, or any other characteristics protected by law.

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