Records Supervisor

Job Summary:
The Records Supervisor responsibilities include but not limited to supervision of clerical staff, which oversees the Records maintained by the Macon County Sheriff's Office with the use of different Record Management systems, which includes Uniform Crime Reporting (UCR) coding, and submission to the Illinois State Police and FBI.  These responsibilities will have to comply with State and Federal public records laws and records retention.

Major Duties: 

(These are intended only as illustrations of the various types of work performed.  The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position)
1.        Supervises the records operation, plans, organizes and directs the programming, system analysis and operational activities of the Records Division; assures the accuracy and reliability of all documents which are the responsibility of the division and entered into the Records Management System (RMS);
2.        Assures Records Clerks perform quality control and UCR and NIBRS (in near future) audits on all entered data.
3.        Assures the agency complies with all State and Federal guidelines pertaining to public records laws, records retention, and operations.
4.        Coordinate work schedules for records division employees.
5.        Review and approve timesheets, overtime, comprehensive time, vacation, and sick leave for employees.
6.        Resolve employee conflicts as needed.
7.        Assist in the daily data entry of the Records Division.
8.        Ensures consistent and equitable compliance with Departmental policies and procedures and standard operating procedures.
9.        Performs other work tasks as required and assigned.


High School Diploma or General Education Diploma (GED) required
College Degree or Some College (preferred)
Possess a valid Illinois Driver's License
Must be able to pass a LEADS background check
No felony and certain misdemeanor convictions
Knowledge of office equipment (i.e.: phones, copiers, fax machines, scanners etc.)
General knowledge of law enforcement operations
Ability to communicate clearly and effectively with the public
Ability to handle highly confidential and sensitive information with discretion and good judgement

Applications are available at the Macon County Sheriff's Office and must be returned by December 9th, 2019 to the attention of:
Chief Deputy Adam Walter

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